Personal Data Protection Notice

This Personal Data Protection Notice (‘Notice’) is issued in accordance with the requirement under the Personal Data Protection Act 2010. We shall have the right to amend, modify or update the terms of this Notice at any time. The latest version of the Notice will be updated in our website and we would advise you to check the Notice from time to time. By continuing to communicate with us or by continuing to use our services following the amendments, modifications or updates to this Notice, you shall be treated as having accepted all the changes.

You consent for to us collect, record, hold, store, use and process your personal data in the manner contemplated in this Notice shall be implied, when appointing or engaging us to provide services to you, or by accessing and using our website or by interacting with us via any means.

1. Personal Data We Collect

Personal Data may include name, nationality, national registration identification number (NRIC)/passport number (whichever applicable), age, contact number, correspondence address, e-mail address, occupation, banking details, financial/ creditworthiness information, and other such data deem necessary/required for us to render our services and comply with legal and regulatory requirements.

Your personal data may come into our firm’s possession through, inter alia: –

the course of our services, you may provide personal data to us, as clients or other parties involved in the performance of our professional service. Your personal data may also be provided by someone on your behalf, in which case, we will assume until notified otherwise, that you have authorised the disclosure of your personal data to us.

your visit to our website, basically you are not required to provide any personal data on the public areas of our website. However, your personal data will be stored by contacting us, including for subscription to our publications, client alerts and client events, and for career enquiries or applications.

external sources, Personal data collected will mainly be from you. However, some personal data may also be collected by us from variety of sources including but not limited to credit reporting agencies, government department or agencies, public registries, websites, publications, events, seminars or conferences organised or sponsored by us.

2. Purposes of Collection of Personal Data

The Personal Data collected may be used and processed by us for, amongst others, the following purposes: –

To verify your identity;
To respond to your enquiries;
To provide legal services for the purposes of legal engagement;
To facilitate payment of our services;
For internal administrative purposes such as maintenance of client records;
to send you materials or publications including newsletter, articles or updates or information about events, conferences, seminars, talks which you have subscribed to;
To provide information to regulatory and governmental authorities in order to comply with statutory and government requirements;
To send as potential referees to
- (i) editors/researchers in ranking organizations, legal publications and journals; and or
- (ii) potential clients who request for referees of past work; by way of email or mail.

3. Disclosure of Personal Data

Under certain circumstances, we may be required to disclose your personal data to third parties. Third parties to whom your personal data may be disclosed by us are as follows (non-exhaustive):

any persons directed by or consented to by you;
any person, agency or organization for the purposes of compliance with legal and regulatory requirements;
our data processors i.e. third party who we engage to provide services to us including but not limited to record management provider, data entry service providers, computer backup services, disaster recovery services, banks and financial institutions etc.; and
professional advisors including but not limited to legal advisors, tax advisors, financial advisors, auditors, insurance brokers etc.

Further, we may also be required to transfer your personal data outside of Malaysia for the purposes and to such third parties stated in this Notice. The transfer of your personal data outside Malaysia would also be required if you are residing or based outside Malaysia.

4. Right over Personal Data

We acknowledge that you shall have the absolute right and discretion whether to provide your personal data to us. Any provision of personal data by you shall be treated as provided voluntarily. If you do not provide the necessary personal data, such failure will/may result in us not being able to:

establish the necessary solicitor-client relationship or undertake any legal transaction or render any legal service; and
receive any legal developments, publications and our services.

5. Security

We shall endeavour to protect the personal data and safeguard against unauthorised or unlawful access to, or modification, disclosure or destruction of your personal data, thus far possible. If our data processing is carried out by a third party, we will require that they adhere to our standards.

6. Right of Access and Correction

You have the right to request access to and correction of Personal Data held by us, or to refuse or limit the use or processing of your personal data by submitting written request to:

TF Leow & Associates
Advocate & Solicitors
Suite 13.08, 13^th Floor, Plaza MWE
8, Lebuh Farquhar,
10200 Penang

(Attention: Personal Data Officer)

We reserve the right to refuse your requests for any reasons permitted under the law.

7. Conflict

In the event that there is any conflict between the English and national language version of this Notice, the English language version shall prevail.